Issuing Checks in Advance of Invoices

Rather than using an "on account" mechanism for advanced checks, you should use the existing elements of the AddonSoftware Accounts Payable module to handle checks issued in advance of invoices. Unlike accounts receivable, in which checks may be sent to you in error or in a greater amount than necessary, you have control of all accounts payable payments that are made.

 

The best method to use in handling advanced invoices is to issue the invoice with an internally generated number. When the actual invoice is received, the account should be adjusted by the difference between the advance check and the actual invoice. When the amount is correct, the actual invoice may be entered for audit purposes with a zero amount.



______________________________________________________________________________________

Copyright BASIS International Ltd. AddonSoftware® and Barista® Application Framework are registered trademarks.