Payment Authorization Approver

 

Function

Use this task to set up the reviewer and approvers/check signers. This form controls which users are the AP clerks, which are the reviewers providing preliminary approval, and who are the check signers, as well as storing the location of the signature image file. You can limit the check signer's approval authority by specifying a maximum authorization amount.

 

Payment Authorization features are maintained in the AP Parameters task on the Payment Authorization tab.

 

=> To access this task...

Select Payment Authorization Approver & Signer from the Accounts Payable Maintenance menu under Payment Authorization.

 

Payment Authorization Approver & Signer

 

About the Fields

 

If Payment Authorization Parameters have not been set and the task is selected, the module issues this prompt:

  • Click [OK] to close window and proceed to Application Parameters and mark the Use Payment Authorization box.

To enable edits to the form select  .

 

In the User ID field...

  • Enter a code to identify the user ID code.

  • Click Record Query button to select a buyer code from a list of existing buyer code records. See Query Functions.

  • Click the record navigation buttons; to view the first record, to view the previous record, to view the next record and to view the last user ID record.

Payables Clerk checkbox...

  • Mark the box to assign the Payables Clerk role.

  • Unmark the box to not assign this role to the user ID profile.

Provides Preliminary Approval checkbox...

  • Mark the box to assign the Preliminary Approval role.

  • Unmark the box to not assign this role to the user ID profile.

Check Signer checkbox...

  • Mark the box to enable the User ID record with check signing authorization privileges..

  • Unmark the box to skip this authorization.

In the Signature File field...

This field is enabled when the Check Signer checkbox is marked.

  • Enter the location of the signature file.

Limit Authorization checkbox...

  • Mark the box to limit the check signer's approval authority.
  • Unmark the box to skip this feature.

In the Maximum Auth Amount field...

This field is enabled when the Limit Authorization checkbox is marked.

  • Enter the maximum dollar amount authorized for the check signer.

When finished entering information...

  • Click Save button to save the record.

  • Click Delete record button to delete the selected record.

  • Click Clear Form button to clear the form and begin again.

If the window is closed without saving the record, the module issues this confirmation prompt:

 

Save changes for this record?

  • Click [Yes] to save the changes.

  • Click [No] to return to the Accounts Payable Maintenance Menu without saving the record.

  • Click [Cancel] or the "Close Window" button to return to the Accounts Payable Maintenance menu.



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