Customer Statements

Function

The Customer Statements task selects and prints customer statements. Statements may be printed only for those customers who have the Statements field checked in the Customer Master File. Zero and credit balance statements are not printed, nor are the paid invoices from prior months. An additional selection criterion is provided and the statements may be restarted in the event of a paper jam or printer malfunction.

 

=> To access this task...

Select Customer Statements from the Accounts Receivable Period End Processing menu.

 

Customer Statements

 

About the Fields

 

In the Statement Date field...

  • Click Calendar button to enter the date that will serve as the cutoff date for all transactions that are to appear on the statement. This date also serves as the reference date for calculating the Aging Summary printed at the bottom of the statement.

  • Enter the statement date.

  • Press [Tab] or [Return] to default to the terminal date.

In the Message field...

  • Enter up to 60 characters of a general message to print on each statement.

Messages are usually used for holiday greetings or for changes in company billing policies, special notes, etc.

 

 In the Cycle Code field...

  • Enter the cycle code for this statement run.

  • Press [Enter] to select all codes.

  • Click Click to select from a list of all valid codes.

In the Territory field...

  • Enter a valid territory code.

  • Press [Enter] to select all territories.

  • Click Click to select from a list of all valid codes.

In the Aging Period dropdown...

  • Select the aging period  to print statements for all customers who have an accounts receivable balance - All (A), 30 Days, 60 Days, 90 Days, 120 Days.

In the Aging Basis dropdown...

  • Select the aging basis for the statements

    • I - Invoice

    • D - Due Date.

In the Minimum Balance field...

  • Enter the minimum statement balance to include.

In the Option dropdown...

  • Select the scope of the statements to be run -

    • All

    • Restart (R)

    • Single (S)

In the Sequence dropdown...

  • Select the sequence for the statements

    • Alternate Sequence (A)

    • Customer ID (C)

In the Customer ID field...

This field is active when Restart is selected in the Option dropdown.

  • Enter the customer ID to begin  the customer statements.

  • Click Click to select from a list of all valid customer IDs.

In the Alternate Sequence dropdown...

This field is active when Restart is selected in the Option dropdown and Alternate Sequence is selected in the Sequence dropdown.

  • Enter the alternate sequence customer code for the statement.

When done making selections...

  • Click Run Process button to create the statements.

  • Click Save button to save details selected for future tasks.

  • Click Clear Form button to clear selections and begin again.

Sample Customer Statement

 

See Output Options.



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