Finance Charge Entry

 

Function

The Finance Charge Entry task allows you to enter finance charges for individual customers or modify finance charges automatically created by the Finance Charge Creation task. This task may be run after reviewing the Finance Charge Register in order to adjust the finance charges for specific customers.

 

=> To access the Finance Charge Entry task...

Select Finance Charge Entry from the Accounts Receivable Period End Processing menu.

 

Finance Charge Entry

 

NOTE: This task is the same as the Conversion Invoice Entry task, and uses the same data entry file. Therefore, care should be taken to separate the Finance Charge Entry process from the Conversion Invoice Entry process.

 

About the Fields

 

In the Customer ID field...

  • Enter a valid customer number. The associated customer name also appears automatically.

  • Click Click to select from a list of all valid customer numbers.

In the AR Invoice Number field...

  • Enter a seven-digit invoice number that is used to identify the finance charge transaction.

When the invoice has already been updated to the Accounts Receivable Open Invoice file, you will not be able to enter the transaction. To adjust invoices, refer to the Cash Receipts Entry or Simple Invoice Entry tasks.

 

In the Distribution Code field...

  • Enter a valid distribution code. The description of the code is displayed.

  • Press [Return] to accept the code associated with the customer (Refer to the Customer Maintenance task in the Accounts Receivable Maintenance section).

  • Click Click to select from a list of all valid distribution codes.

The distribution code determines the general ledger account numbers for finance charge revenue, accounts receivable and discounts when the finance charge is updated.

 

NOTE: You may want to define a distribution code called FC for finance charges. Refer to the Distribution Code Maintenance task for more information.

 

In the Terms Code field...

  • Enter a valid terms code. The description of the code displays.

  • Press [Return] to use the default terms code associated with the customer (Refer to the Customer Maintenance task).

  • Click Click to select from a list of all valid terms.

The terms code will determine the due date and discount due date for the finance charge, using the invoice date as a reference point. Normally, finance charges are set up with terms code of net or due on receipt.

 

In the Invoice Date field...

  • Enter the date that the finance charge is to be posted to general ledger.

  • Click Calendar button to select the date using the calendar tool.

  • Select [Tab] or [Return] to accept the default date of today.

This date is used as the reference point by the terms code to determine the due date and discount due date of the finance charge. These dates are displayed and may be overridden if desired.

 

In the Invoice Due Date field...

  • Enter the date that the finance charge is due.

  • Click Calendar button to select the date using the calendar tool.

  • Select [Tab] or [Return] to accept the default.

In the Discount Date field...

  • Enter the date through which the customer may take the discount.

  • Click Calendar button to select the date using the calendar tool.

  • Select [Tab] or [Return] to accept the default.

Discounts are not generally offered on finance charges.

 

In the Invoice Type field...

  • Select Finance Charge when the transaction is a finance charge.

In the Invoice Amount field...

  • Enter the total amount of the finance charge.

When adjusting a finance charge that was generated automatically by the Finance Charge Creation task, this becomes the new amount.

 

In the Discount Amount field...

  • Enter the amount of discount available on this finance charge, if applicable.

NOTE: Discounts are recorded as memo amounts only at this point. They are not posted to general ledger until after they are actually taken. This is determined during cash receipts processing.

 

When done making selections...

  • Click Save button to save details.

  • Clicking Record Query button displays current Finance Charge entries.

  • Click   to launch the Master record.

  • Click Clear Form button to clear selections and begin again.



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