Simple Invoice Register

 

Function

The Simple Invoice Register prints a register of all invoices entered through Simple Invoice Entry (including voided invoices). There are no entry fields with this task. The register begins printing as soon as you respond affirmatively to the prompt.

 

=> To access this task...

Select Simple Invoice Register from the Accounts Receivable Processing menu.

 

The prompt reads:

 

 

  • Click [Yes] to create the register.

  • Click [No] to return to the menu without creating the register.

Sample Invoice Register

 

See Output Options.

 

If General Ledger is installed and the GL Posting Parameter is checked, a second Document Output Display window displays. This GL recap lists general ledger postings in account number order created during the Invoice Register process.

 

Sample AR Simple Invoice Register, GL Summary

 

See Output Options.

 

  • Click [Yes] to update the invoices.

  • Click [No] to return to the menu without updating.


NOTE: If you do not update the register at this time it is necessary for you to run the register again in order to update the invoices on this register.

 

Updating

The act of updating posts the total of each invoice to the accounts receivable open invoice file. Prompt payment discount amounts and due dates are calculated based on the terms code associated with each invoice. The update also posts the extension amount from each invoice detail line to the general ledger account defined for each line. The offset posting for the total of all invoice detail line amounts is made to the receivables account defined by the distribution code associated with each invoice. As each invoice is updated, the progress bar indicates the progress of the update.

 



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