Account Summary Activity

 

Function

Use this task to

 

=> To access this task...

Select Account Summary Activity from the General Ledger Maintenance menu.

 

Account Summary Activity

 

About the Fields

 

To enable edits to the form select  .

 

In the Account  field...

  • Enter a valid GL account number.

  • Click Record Query button to select a GL account from a list of existing records.

  • Click the record navigation buttons; to view the first record, to view the previous record, to view the next record and to view the last GL account code record.

In the Description field...

  • Display only. Displays the description of the GL account code entered.

In the Type dropdown field...

  • Select Asset (A)

  • Select Liability (L)

  • Select Capital (C)

  • Select Income (I)

  • Select Expense (E)

Detail box...

  • Mark the box to post detail information to this account (i.e. with each individual debit or credit transaction posted).
  • Unmark  the box to post only summary information to this account (i.e. summarized by journal ID and date).

NOTE: Box defaults to unmarked unless the Post Detail Transactions parameter is marked in the Application Parameters window in Parameters menu.

 

NOTE: Active accounts (those with open transactions) may not be deleted. To delete an account, its balance must be brought to zero and all transactions cleared.

 

In the Activity Period field...

The period associated with the MTD Activity, YTD Activity, and YTD Balance. Defaults to the current fiscal period. Change to view different data in the MTD and YTD fields.

  • Displays the current financial period as defined by the GL Parameters setting.
  • Enter the financial period for a summary view. This does not change the GL Parameters setting.

In the Activity Year field...

The year associated with the MTD Activity, YTD Activity, and YTD Balance. Defaults to the current fiscal year. Change to view different data in the MTD and YTD fields.

  • Displays the current financial year as defined by the GL Parameters setting.
  • Enter the financial year for a summary view. This does not change the GL Parameters setting.

In the MTD Activity  field...

Displays the sum of transactions applied to this GL account for the period and year selected.

  • Display only. Select the drilldown button to display a queryable transaction history grid for the selected month.

In the YTD Activity field...

Displays the sum of transactions applied to this GL account for the period and year selected.

  • Display only. Select the drilldown button to display a queryable transaction history grid for the selected year.

In the YTD Balance field...

Display only. Displays the sum of transactions applied to this GL account for the period and year selected.

In the Fiscal Period field...

Display only. Displays the current accounting period.

In the Fiscal Year field...

Display only. Displays the current accounting year.

 

 



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