Appendix B – Source ID Codes

The General Ledger module stores and retrieves summary information (actual or budget amounts and units) by period for an entire fiscal year. Many of the tasks in the module offer the capability of tailoring the screen or report by selecting or changing the information to be used. To facilitate the selection of summary information, each record is identified by a single character code known as a Source ID.

The General Ledger module provides the following Source IDs:

 

Source ID

Description

0

Current Year Actual

1

Current Year Budget

2

Prior Year Actual

3

Prior Year Budget

4

Next Year Actual

5

Next Year Budget

 

The information defined by each Source ID may also be divided into amounts and units. Amounts are always available. Unit availability depends upon the setting of the Use Units field within the Parameter Maintenance task. Budget information may or may not exist based on the setting of the Use Budgets field.

 

In addition to the standard Source IDs provided with the system, developers can also create custom IDs with the tasks on the General Ledger Budgeting Menu. User-defined budget revisions are identified by the letters A-Z. As with the standard Source IDs, these budget revisions may also be divided into amounts and units based on parameter settings.

 

For example, assume that units and budgets are both being used, and that a single user-defined budget revision (labeled 'A') has been created. When prompted to select a Source ID for display or printing, the following choices are available:

 

 

Source ID

Amounts or Units

 

Description

0

A

Current Year Actual Amounts

0

U

Current Year Actual Units

1

A

Current Year Budget Amounts

1

U

Current Year Budget Units

2

A

Prior Year Actual Amounts

2

U

Prior Year Actual Units

3

A

Prior Year Budget Amounts

3

U

Prior Year Budget Units

4

A

Next Year Actual Amounts

4

U

Next Year Actual Units

5

A

Next Year Budget Amounts

5

U

Next Year Budget Units

A

A

User-Defined Budget Amounts

A

U

User-Defined Budget Units

This capability provides the maximum flexibility in determining the information (and order) to display or print.



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