Application Parameters

 

Function

This screen establishes and maintains the standard parameters of the General Ledger module. The options to retain detail transactions, use budgets, use units, and specify a posting method are also established here.

 

   => To access this task...
                     
Select Application Parameters from Parameters under the Inquiry and Maintenance menu.

 

GL Parameters

 

Understanding GL Posting Methods

 

The General Ledger Posting method determines how the General Ledger will post your transaction details. There are three types of methods that you can choose from. Transactions can be posted by accounting period, by transaction date, or posting to the General Ledger can be disabled.

 

1.  Post By Period

 

Fiscal period posting determines the period based on the current period and year of the subledger. Transactions with dates that occur prior to the current application period are posted to the current application period. Transactions with dates prior to the current general ledger period are posted to the current general ledger period. Transactions with dates after the current application period are posted to the calculated period/year in which they fall.

 

If the Post to Locked Periods? field is marked in the Journal ID Codes maintenance task, any transaction using that journal ID code with a transaction date that falls into a prior locked period is posted to that period.

 

Warnings are displayed during entry and printed on registers if dates are entered that would cause a general ledger posting to fall outside the range of current and/or next application period.

 

2.  Post By Date

 

Posting transactions by date will use the date of the transaction, regardless of the subledger period. Transactions with dates that occur prior to the current application period or current general ledger period are posted to the calculated period/year in that they fall. Transactions with dates after the current application period are posted to the calculated period/year in that they fall.

 

If the Post to Locked Periods? field is marked in the Journal ID Codes maintenance task, any transaction using that journal ID code with a transaction date that falls into a prior locked period is posted to that period.

 

Warnings are displayed during entry and included on registers if dates are entered that would cause a general ledger posting to fall outside the range of current and/or next application period.

 

 

3.  No Posting

 

No general ledger transactions are generated. Choosing this posting method’ effectively disables the interface between General Ledger and all other installed modules. No general ledger information is prompted for and/or processed. A typical application for this setting is a multi-company installation where the general ledger is being used by some companies and not by others.

 

About the Fields

 

In the Posting Method dropdown...

  • Click the Posting Method drop down menu for selecting the posting method (Post detail by date (D), Post detail by period (P), or No detail postings (N)).

Post Detail Transactions? checkbox...

  • Mark the box when individual modules transfer detail postings to the General Ledger.

  • Unmark the box when transactions are summarized into one entry.

This field specifies whether all postings from the subsidiary ledger are to be posted in summary or posted in detail. For most companies, detailed postings will be standard.

 

NOTE: This flag, when set to summary, will override the Detail Transaction flags in the Posting Control task and the Account Master file.

 

Use Budgets? checkbox...

  • Mark the box when budget information is to be maintained and included on reports and inquiries.

  • Unmark the box if budget information will not be used.

Use Units? checkbox...

  • Mark the box when unit information is to be maintained and included on reports.

  • Unmark the box if unit information will not be used.

When finished making entries to the fields…

  • Click Save button to save the details.

Attempting to leave unsaved Application parameters by selecting Close Window, the module l issues this confirmation box :

 

Save changes for this record?

 

  • Click [Yes] to save the current record and return to Parameters menu.

  • Click [No] to return to the Parameters Menu without saving the current record.



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