Journal ID Codes Maintenance

 

Function

This task allows for the addition, modification, inquiry and deletion of journal identification codes and their descriptions. A printed copy of the codes can be requested.

 

Journal ID codes are required when making journal entries, and used by the subsidiary accounting applications to make automatic postings to the General Ledger. On the Daily Detail Register, all postings with the same date are grouped by journal ID code. The Transaction History Inquiry and/or Report also summarize all postings for the period using this code.

 

=> To access this task...

Select Journal ID Codes from the General Ledger Maintenance menu.

 

Journal ID Codes

 

About the Fields

 

To enable edits to the form select  .

 

In the ID column...

  • Enter a two-character alphanumeric code to identify a type of journal transaction.

In the Description column...

  • Enter a description for the journal ID code of up to twenty characters in length.

In the Jrnl Entry? column...

  • Mark the Jrnl Entry? checkbox to allow journal entries to be made using this ID.

  • Unmark the Jrnl Entry? checkbox to prevent journal entries from being made using this ID

This feature is helpful in controlling the source of postings made to the general ledger through the Journal Entry task. It is generally recommended that Journal IDs used for postings from subledgers not be used for journal entries.

 

In the Y/E Adjs? column...

  • Mark the Y/E Adjs? checkbox to permit year end adjusting entries with this ID.

  • Unmark the Y/E Adjs? checkbox to prevent year end adjusting entries with this ID.

Year-end adjustments can only be made using the Journal Entry task. It is generally recommended that one or two specific ID codes be reserved for that purpose, and the others set to uncheck the checkbox in this field.

 

In the Post To Locked? column...

  • Mark the Post To Locked? checkbox to allow posting of entries with this ID to locked periods.

  • Unmark the Post To Locked? checkbox to prevent posting of entries with this ID to locked periods.

While in the detail grid, use the Enter key to toggle between navigation and edit modes in a given cell. In navigation mode, the cell has a dotted outline. In edit mode, the contents of the cell are selected.

 

While in edit mode:

  • Press [Enter] to highlight the contents of the cell and perform edits (i.e., toggles to edit mode).

  • Press [Enter] or [Tab] to accept the edits and move to the next cell.

  • Click Delete current record to delete the current line.

NOTE: No confirmation message box will be issued.

 

When done making selections...

  • Click Save button to save the current records.

  • Click Add New button to insert new details at the end of the listing or click Insert New button to insert above a certain row.



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