Accounts Receivable - Operations Overview

The Accounts Receivable Operations section contains a description of all Accounts Receivable tasks. For each task, a sample screen displays followed by a description of each field and an explanation on how the task operates. Use this section as a reference when using any of the Accounts Receivable tasks.

 

A complete understanding of the Accounts Receivable module is easier when studying the Flow of Processing. Because the Accounts Receivable module integrates closely with the Order/Invoice Processing and Sales Analysis modules, many of the features described here are more meaningful when used in conjunction with those modules.

 

The tasks shown here are organized according to how they appear on the menu in a standard installation of the software. Because the AddonSoftware menu system permits customization of the description and organization of the menus, your system may vary slightly from the information presented here.

 

Inactive Accounts Enhancement - The customers a company sells to constantly change and it is necessary to be able to refer to historic sales for those customers via their sales and credit history.  An example of this situation is a clerk using an incorrect Customer Code, resulting in an unpaid invoice and additional problems when trying to collect payment. Therefore it becomes necessary to retain the information, while at the same time, not clutter up the day to day operations. The “Customer Inactive” flag within the Customer Account Maintenance function addresses this situation.

 

The filtering on Customer Code lookups has the Inactive Customers hidden by default and issues warnings when attempting to use inactive customers, preventing their use in certain functions, and offers the filtering of reports to suppress these inactive customers as an option. This does not in any way alter data that is present in a customer account that is marked inactive, nor does it replace the function of credit management. If the inactive account has a balance for instance, it will still appear on reports that use these balances for reporting purposes; such as the AR Aging Report and various Period End journals.



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