Sales Order Processing - Invoice Printing

 

Function

Use this task to print a batch of standard invoices entered through the Invoice Entry task. Invoices not automatically printed when created are stored in the batch file. This task prints all invoices stored since the last batch printing.

 

=> To access this task...

Select Invoice Printing from the Sales Order Processing main menu.

 

Invoice Printing window

Invoice Printing

 

About the Fields

 

In the Message field...

  • Enter up to 40 characters for an optional message to appear across the bottom of the invoices in the current batch.

  • Press [Tab] to leave blank.

Message Example

Suggested uses of the Message field include announcements of special events, seasonal greetings, etc.

 

Restart checkbox...

  • Mark the box to restart printing from the entry in the Customer ID field.

  • Unmark the box to ignore.

In the Customer ID field...

This field accessible when the Restart checkbox has been checked.

  • Enter a valid customer number.

  • Click Click to select from a list of existing customer numbers.

  • Press [Tab] for all customers.

When finished making entries to the fields:

  • Click Run Process button to create a print preview of the invoices.

  • Click Save button to save the selections for future printing.

  • Click Clear Form button to clear the selections and begin again.

Invoice output

Sample Invoice

 

Click Print button to print the invoice(s).

Click to email the invoice(s).

Updating

After printing is complete the system issues another prompt:

 

  • Select [Yes] to update the invoice file. Updated invoices do not print again unless a reprint is requested.

  • Select [No] to not update the print file.

Use the Invoice Entry task to make a change to an invoice and reprint it after the invoice file is updated. The invoice may then be reprinted, either on-demand from that task, or as part of the next Invoice Printing batch.



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