Sales Order Processing - Standard Message Codes

 

Function

The Standard Message Code maintenance allows for the creation, modification (including making the code inactive), and deletion of standard messages.

 

=> To access this task...

Select Standard Message Codes from the Inquiry and Maintenance menu.

 

Standard Message Code

 

About the Fields

 

To enable edits to the form select  .

 

In the Standard Message Code field...

  • Enter a valid two character code.

  • Click Query button to select from a list of valid standard message codes. The message sequence no and the message text will be displayed below the code and description. Modify the message text and sequence number by double clicking the appropriate record. If the code does not exist in the system the fields will be empty.

  • Click the record navigating buttons; to view the first record, to view the previous record, to view the next record and to view the last message record.

  • Click Clear Form button to clear the form to create a new record.

In the Description field...

  • Enter description up to 20 characters.

Code Inactive? checkbox...

  • Mark the box to make the message code inactive.

  • Unmark the box to enable it.

In the Message Text field...

  • Enter message text to include on Pick Lists and Invoices.

  • Click Click to open the message text box for editing and select the [Exit] button to close the box.

Display additional options dropdown...

  • Select Pick List/Invoice Preview to view how the comments will appear on a Pick List or Invoice

  • Select Message Listing to create a report of all Standard Messages with an option to include or not include Inactive message codes.

Standard Message preview

 

When finished making entries to the fields...

  • Click Save button to save the new Standard Message Header.

To add/change/delete Standard Message Header, take the following steps:

  • Click Add to End button to add a new Message sequence no. and text.

  • Click Insert Before button to insert a new Message sequence no. and text.

  • Click to delete the selected Standard Message.

  • Click Clear Form button to begin a new Standard Message Code.

Attempting to leave an unsaved message code causes the module to issue this confirmation box:

 

Save changes for this record?
  • Click [Yes] to save the current record and return to Standard Message Code field.

  • Click [No] to return to the standard message code field without saving the current record.



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