Payroll - Check Register

 

Function

This task prints a register, in check number order, of all checks printed by the computer. Any manual checks, void checks, or check reversals processed through the Payroll Check Printing task are also included on the register.

 

=> To access this task...

Select Check Register from the Daily Processing menu.


If batching has been enabled then you will be presented with the Process Batch Control Screen, to select an existing batch. Batching allows several people to work within the payroll system at the same time on a different set of processes. The batch number assigned carries through the Daily Processing Menu Choices.

 

Process Batch Control


Payroll Check Register

 

  • Click to generate the Check Register.

 

Printing

The Check Register and the General Ledger Summary (if Post to General Ledger is enabled in the Application Parameters) are created.

 

Sample Check Register

 

See Output Options

 

Sample Check Register GL Summary

 

See Output Options

 

Updating

  • Click [Yes] to process the update.

  • Click [Cancel] to return to the Payroll Daily Processing Menu without completing the update.

As the register is updated, employee information is distributed to the Labor Distribution History file, the Monthly Check file, the Earnings History file, the Union History file, and the General Ledger. The Employee Anniversary Date is also updated when the check date is greater than the anniversary date. Refer to Appendix G, Payroll Postings, for more information.

 

If the Employee Record that is attempting to update is locked by another user, you will be alerted.


Record Locked


You can choose to retry, or cancel the Update Process.

  • Click [OK] to try again.

  • Click [Cancel] to return to the Payroll Daily Processing Menu without completing the update.



If later you re-enter the Check Register you are presented with the option to resume the update where you left off.

  • Click [OK] to resume the update.

  • Click [Cancel] to return to the Payroll Daily Processing Menu without completing the update.


When the update has completed successfully, you will be notified. If Batching has been enabled then the Batch will be deleted.

 

  • Click [OK] to close the message.


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